How to make a proforma invoice ?
How to make a proforma invoice?
By following the instructions in this article, you will know what a proforma invoice is for, what information you should put on it and when you should attach a proforma invoice to your shipment. Having a correctly completed proforma invoice will limit customs blockages and also avoid possible customs fees. And finally, what is the difference between a proforma invoice and a commercial invoice.
Pro forma invoice vs. commercial invoice,
but what is a pro forma invoice?
Unlike the commercial invoice, the proforma invoice has no commercial value and is not subject to payment. It will not be entered in your accounting.
When selling goods for export, you will issue a commercial invoice. It will contain the same information as the pro forma invoice, however it must be paid by the recipient and will be recorded in your accounting.
On the other hand, if you return merchandise to your supplier, or send a sample that you do not wish to invoice, you will need to attach a pro forma invoice.
!!! If you attach a commercial invoice to your shipment, you should not attach a proforma invoice!!!!
The purpose of the proforma invoice
- When shipping internationally, customs need to know the description of the goods (the content of your shipment), the quantity, weight, origin of the product, price, address of the sender as well as the address of the recipient.
- It is precisely on the proforma invoice that customs services will find all this information. And it is on the basis of this information that the customs services will establish the customs fees of your shipment.
- Each time a good has to pass through customs, a value must be given to that good so that customs can apply the taxes.
- Important : As with the commercial invoice, the proforma invoice must be written in the language of the destination country or in English.